Our Bylaws

ARTICLE I - MEMBERSHIP AND DUES

There shall be two classes of membership: Active, and Honorary. Honorary Memberships may be awarded to recognize the contributions to the club of an outstanding candidate. Honorary members are not required pay dues. Honorary memberships shall be for a term of one year and eligible for renewal at the discretion of the Executive Board.
Application for Active membership shall be made on a form provided and shall be accompanied by the appropriate dues, completion of the new member profile, and the waiver of liability form.
Annual dues shall be $ 20.00 per household renewing each January. Dues shall be prorated 50% after Memorial Day for a partial years.
Dues shall be payable in advance, on or before January 31. Any member, whose dues are not paid by the first club meeting in February, shall be considered delinquent and ineligible for competition. A member whose dues are not paid by the first club meeting in March shall be dropped from the membership list. Any member, whose dues are not paid shall not receive club newsletter, participate in club funded events, enter photos for contests, nor vote.
To conserve money and natural resources, the PFL will distribute its newsletter, quarterly to all members by whatever means and media deemed appropriate by the Executive Board. Members unable to receive electronic communication may receive a hard copy of the newsletter by US mail or may acquire a copy of the newsletter at a regular meeting at no cost.

ARTICLE II - CONDUCT OF MEETINGS

The order of business of all meetings of the club and of the Executive Board shall be determined by the presiding officer, who shall conduct the business in conformity with customary procedures, such as those prescribed in the Robert's Rules of Order, Revised.
A quorum for transaction of business by the Executive Board shall be not less than 2/3 of its members.
Unless specifically provided otherwise, a majority vote of the members present shall decide any matter under consideration.

ARTICLE III - DUTIES OF OFFICERS

The President shall preside at all meetings of the club and of the Executive Board, shall appoint all committees and serve as ex-officio member of all committees.
The Vice-President shall assume the duties of the President in case of his/her absence or incapacity, and perform such duties as assigned by the President. The Vice-President will also be responsible for the planning of field trips, club events and workshops during the year.
The Treasurer shall be the custodian of all funds, fiscal records, membership lists and equipment inventory; shall collect dues and issue receipts; therefore shall pay all bills and shall perform all other duties customarily pertaining to the office including monthly verbal financial reports and quarterly written financial reports.
The Secretary shall be the custodian of all club records not assigned to another office; shall conduct the correspondence of the club; shall be provided with a duplicate current membership list; shall keep the minutes of the club and of the Executive Board meetings; and shall perform such duties as may be assigned to that office by the Executive Board.
The Editor shall be responsible for the regular quarterly publication and distribution of the PFL newsletter.
The Digital Chair shall take charge of all digital meetings, competitions, and exhibitions, and shall be responsible for all equipment pertaining to them.

ARTICLE IV -NOMINATION, ELECTION AND INSTALLATION OF OFFICERS

On or before the regular meeting in September a Nomination Committee shall be appointed for the nomination of officers for the coming year. Prior consent to serve must be obtained from all nominated officers.
The report of the Nomination Committee shall be made at the regular meeting in September. Following the reading of the report, additional consenting nominations may be made from the floor. Nominations shall be published in the October issue of the club's newsletter.
Election of officers for the coming year shall take place at the regular meeting in November, a majority vote of the members present being required for election to any office. Secret ballot shall be required in case of a contest for any office.
Installation of officers shall take place at the January Meeting, with new officers and club committees assuming duties as of February 1.
Any vacancies occurring in the Executive Board during the year shall be filled by appointment by the Executive Board.
Term of office shall be one year with no limitation on the number of consecutive terms.

ARTICLE V — COMMITTEES

A Finance Committee, including in its membership the Treasurer, President and Vice President shall be signatory of the club bank account.
The President shall appoint such other committees as are needed to carry on the functions of the club such as Membership and Welcome, Field Trip, Nominating, Auditing and others as needed.

ARTICLE VI - MATTERS NOT COVERED HEREIN

The Executive Board shall be empowered to take action on any matter that the welfare of the club so indicates. Such action shall be reported to the membership at the next regular meeting.